Organizing your bills in 2010 – continued –

After posting my last post I realized that all your papers from the past few years may need organized. This would be the case if you are trying to get a loan for a home or something else or maybe you need them for certain tax purposes. In any case just fix some more folders in the same way as discribed in the previous post.

HOW DO I BEGIN:

If your overwhelmed with so many bills, documents and other papers, don’t fret.

1. Go ahead and make your folders using the method in the previous post and by putting the year on the tabs.
2. Organize all your file folders in the order that you need them and by years.
3. Put all your orgainized empty file folders in what ever you have to stand them in – decorated box, expandable file, plastic file box or file cabinet.
4. Grab a medium or small box or a grocery bag and a trash can.
5. Don’t bother about gathering up ALL the bills, documents and other papers, that you need organized, at once. They’re probably scattered from here and there.
6. Just pick one location where you have a pile and fill your box or grocery bag up with them.
7. Now take one paper out at a time, making sure you unfold it, and put it in the file folder that it belongs in.

NOTE: There’s no need to save the envelopes or extra papers that come in with bills, etc. throw these in the trash can. They are just a waste of space and their trash. When your done you can take all this extra baggage to the paper recycling bin.

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Organizing your bills in 2010

Ok, it’s a little late but we need to get our paper files organized for 2010.

I’m not good at writing articles but like to share useful material. So I guess if you’re reading this you realize that you’re tired of having such a bad paper mess at home and tired of not being able to find anything when you need it.

WHAT I NEED TO GET STARTED:

A few pieces of letter size paper
1 box of letter size file folders
1 pen or pencil

Something to put your file folders in.

Depending on how many file folders you have will depend on what you need to put them in. Some suggestions:

Any sort of box that the file folders will stand up in. You could decorate your own to match your decor.
Plastic or cardboard expandable file pockets (file folders not needed)
Plastic file box
File cabinet

1. Make a list of all your weekly bills, bi-monthly bills, monthly bills and yearly bills in no certain order.

My list was simple. Yours might be a lot lengthier or it could be shorter.

Here’s mine (a sample list), some of my bills are grouped because that’s the way we pay them. Where you live it might be different:

Rent
Electric (includes water, sewage, and sanitation)
Charter (home phone, internet, and cable)
Insurance (auto)
Doctor’s bills
Lawnmower
Storage shed

Other types of bills you might have:

Mortgage payment
Water/sewage bill
Gas heat bill
Phone bill
Cell phone bill
Cable bill
Internet bill
House insurance
Renters insurance
Health insurance
Property taxes
IRS taxes owed
Sanitation bill
Monthly prescriptions
Monthly co pays
Day care
Child support
Alimony
Auto payment (a file folder for each auto payment)
Loan Company (a file folder for each loan company)
Credit card Company (a file folder for each credit card company)
Magazine subscription (a file folder for each magazine subscription)
Membership (a file folder for each membership)

2. Make a list of file folders that you will need to file other documents in:

Here is mine (another sample list):

Bank
Husband’s income (includes health, dental, vision insurance, child support)
My income
Personal important documents (birth certificates, social security cards for children, etc.)
Husband’s work
My work
Child support office
House maintenance
Miscellaneous
Warranties
Husband’s truck
My car
2010 Taxes

Other types of file folders you might need:

Home improvements
Grocery Receipts
Coupons
Eating outs
Computer expenses
Hobbies
Vacations
Pets (a file folder for each pet)
Investment (a file folder for each investment)
Savings (a file folder for each savings)
Child’s school (a file folder for each child)
Child’s art work (a file folder for each child)
Grooming (a file folder for each grooming need)
Christmas wish lists (don’t forget to put a list of clothes/shoe sizes in this file folder)

3. Now you have a choice of putting your file folders in alphabetical order or in groups. I find it is easier and faster to find what you need if you put your file folders in groups instead of alphabetical order. Then in order of importance.

Just get a clean piece of paper and using the list you just made, make another list grouping the file folders you will need as described below.

The first group of file folders has not been listed yet. They are two file folders that everyone needs.

Bills to pay
Things to do

You will have two file folders in front of your file box, etc. with these two subjects labeled on the tabs.

Instead of laying bills, papers, documents down on the table shove them in “Bills to Pay” or the “Things to do” file folders. File the bills in the correct file folders the day you pay them or stick them in the “Things to do” file folder and file them while watching TV or in your spare time.

Put school papers, honey do lists and everything else you have to do in the “Things to do” file folder and refer to it daily if you have to. Don’t leave these file folder out of their container so they can get lost. You could throw a calendar off in this file folder to if you wanted.

Another file folder you might want to have in your first group would be “Old Bills”. This would be for delinquent bills that you have and might need to spend at least $20.00 a month on each until they are all paid off.

Your second group of file folders will be your money group. You have to have money to pay all the bills so you should file those file folders next.

This group will include all your file folders for banks, investments and work related.

Here is mine (another sample list):

Bank
Husband’s income (check stubs)
My income (check stubs)
Husband’s work (work related papers, work schedules, booklets, etc.)
My work (work related papers, work schedules, booklets, etc.)

The third group of file folders will be the main bills for your main living expenses. Rent, mortgage payment, electric, heat, water. You’ll have to decide by your main list what are your main living expenses.

The fourth group of file folders will be your secondary bills. These would consist of insurance, doctor’s bills, co pays, monthly prescriptions, etc.

The fifth group would consist of your bills for automobiles, house maintenance, etc.

The sixth group would have file folders for loans, credit cards, etc. The bills you soon want to dispose of after they’re paid off.

The seventh group of file folders will be memberships, subscriptions, etc. Things of entertainment.

The eighth group and last will be file folders for miscellaneous and warranties, etc.

If you need more groups that’s fine. This article is just for your guide to organizing all your paper work and documents so when you need them you know where they are.

I hope this article has helped you and have a Happy and Blessed New Year!

Deborah

How To Create A Genealogy Blog!!

Complimentary to my e-book “Setting Up a Genealogy Tool Box with Google“, Robert Ragan from Treasure Maps Genealogy Newsletter, has written an article “How to Create Your Own Genealogy Blog in Less than 5 Minutes (and so much more…)“.  This article is in 3 different parts. You can find Part 1 Here, Part 2 Here and Part 3 Here.  In case you missed it, I also have an article on the blog here about “How to Create a Map in Google Maps“.

How to Create a Map in Google Maps

In my pdf book “Setting Up a Free Genealogy Tool Box with Google“, I mention adding maps to your Genealogy tool box and making your own maps to cemeteries, libraries, etc.. Here is a video that I found on YouTube giving you directions on how to make those maps by inserting photos, videos, etc.  Check it out and see what you think.

Setting Up a Free Genealogy Tool Box with Google

I found an article that I had written in the past about Setting up a Free Genealogy Tool Box so am posting it here to share with you and hoping that it will help someone.

If you are already researching your family tree or you are just beginning to research, you need some way to organize all that good stuff you find in your research journeys. I have written a pdf book on how to set up a Free Genealogy Tool Box using Google so you can do that.

In this tool box you will be able to access everything you need in one place on the internet, whether you are at home, the library, a relatives home or any place else. Your tool box will be a home page where you can access your email, documents, spreadsheets, photos, calendar of events, all your favorite genealogy websites, maps to where you wanna go, or maps that you make up yourself of cemeteries, etc., a genealogy blog, custom search engines for your surnames, states, favorite websites, etc., and a lot more.

You will also be able to keep track of time with your own clock and see the weather at a glance for a few days in case your thinking about going cemetery hunting or something fun like that.

My pdf book gives you ideas and instruction on how to start your Personalized Free Genealogy Tool box and then you can go from there and add more or less for your needs.

Click on Cover to download the PDF Booklet "Setting Up a Free Genealogy Tool Box with Google"

 

Click on Cover to download the PDF Booklet

 

This file is 336.16 KB in size.

You can also click here if the link on the cover is not working.

P.S. Oh, and by the way you can also use this strategy for scrapbooking!!!

Tutorials at Hummie’s World

Thanks to Scrappin A Latte’, I have found some wonderful Photo Shop tutorials by Hummie’s World. You can find these tutorials at Hummie’s Forum under Hummie’s World Sample Tutorials and Subscriber Area. For a limited time you can download a free Layered Torn Text Tutorial and some more great tutorials. She’s a great teacher and it’s so much easier to learn by watching the tutorial than by reading it. There’s also a great tutorial on Hummie’s Blog that shows how to make a color swatch from your photos.

Announcement

Ok, so here I am. No experience doing blogs or scrapbooking. I have been doing Genealogy for over 20 years and have alot of information and documents to go with them. All of this would not be possible without the help of all my new extended family that I have met while researching and the help of my grandma and grandpa Savage, my mom, my aunt Bettie, my cousin Wanda, my uncle Joe and my aunt Connie and everyone else in the family that has donated information. A big thank you to all.

It is time for me to start a book, not that I have found everything because that is impossible, but because I have so much information and I need to get it all together. While searching thru ancestry.com, I found there new program, ancestrypress, which is family tree books with what I call scrapbooking. That is where my idea of scrapbooking my family tree derived from.

I have downloaded alot of free scrap kits from alot of different designers, which I also extend a big thank you to. You can find there links to their pages on my blog. I don’t know about how to put their blinkies on this blog but am going to find out because they are pretty. lol

Thanks goes to PrincessCrafts Digital Scrapbook for helping me learn how to use OpenOffice.org (microsoft presentations) for putting my scrapbook pages together. I was really in the dark and still am but at least I know the basics because of their free Scrapbooking class.

I have put together two scrapbook layouts, one for my family tree and one of my family, so far. I have posted these to my Squeaky Scraps Scrapbook on ScrapbookFlair.com. I will try to post those pics after I’m finished with this post.

I have entered my first challenge on ScrapbookFlair.com on Friday, July 4, 2008.If you visit my blog I hope you truly enjoy what is here.

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